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Application Documents 9 min read Published on 28 February 2026
Knowledge · Completeness & Structure

What really belongs
in an application in 2026?

The answer is no longer as clear-cut as it used to be. Some classics are indispensable, others outdated — and much depends on the industry, role, and company.

Author: myjobhub Editorial Reading time: approx. 7 minutes Updated: March 2026 Topic: Application Portfolio, Completeness, Structure

Short answer first: What always applies

A complete application in 2026 consists of three mandatory documents: CV, cover letter, and relevant references. Everything beyond that — portfolio, certificates, photo — depends on the industry, role, and company. Less is often more, as long as nothing essential is missing.

What has changed: the weighting, the formats, and the question of what companies actually read — and what disappears in the pile.

"Completeness does not mean completeness for its own sake. It's about not leaving out anything decisive — and not adding anything unnecessary."

Application Consulting myjobhub

The complete checklist — by priority

Required

Always included — no exceptions

CV (Lebenslauf) 1–2 pages, reverse chronological, ATS-friendly formatting. The most important document in the application. Read first.
Cover Letter (Anschreiben) Max. 1 page. Don't repeat the story from the CV — instead answer: Why this role, why you, why now?
Current Employment Reference (Arbeitszeugnis) From your last or current employer. If it's missing, it raises questions — even if there's a good reason. In Germany, employees are legally entitled to a written reference (Arbeitszeugnis) upon leaving a position.
Education / Degree Certificate Vocational training, university degree, or relevant certifications. Only required in full if explicitly requested; otherwise, the most important document suffices.
Often Useful

Depending on the role and industry

+
Interim References (Zwischenzeugnisse) Relevant for long tenures or when the current reference is pending. Not needed if the final reference is up to date.
+
Language Certificates (TOEFL, DELF, Goethe) If the role explicitly requires language skills or if it differentiates you — yes. Otherwise: the entry in your CV is sufficient.
+
Professional Development Certificates Role-relevant certifications (e.g. project management, IT, healthcare). Not all of them — only those directly relevant to the role.
+
Portfolio / Work Samples Essential in creative, technical, and communications roles. A link is often enough — no 40-page PDF needed.
Optional

Doesn't hurt — but only if it adds value

Application Photo Still common in Germany — not legally required, but culturally often expected. Professional photo yes, selfie no.
LinkedIn Profile (link in CV) If it's well-maintained and complete — absolutely. If it hasn't been updated in 3 years — better to leave it out.
Volunteer Work Documentation If relevant to the role (e.g. leadership, teamwork, social engagement) or if it explains gaps in your CV.
Leave Out

What no longer belongs in a 2026 application

Cover Page with Photo (Deckblatt) Used to be standard, now mostly an unnecessary page. Most recruiters skip it. Exception: if explicitly requested.
Salary Expectations in the Cover Letter Only if explicitly requested in the job posting. Otherwise: no advantage, potential risk.
References Older Than 10 Years School reports, training certificates from your youth, old internship references — no one needs to see those anymore.
Hobbies Without Relevance "Reading, travelling, spending time with friends" — says nothing and takes up space. Only mention if it provides genuine added value.

Format: PDF or DOCX?

Format
Advantage
When to Use
PDF
Layout is preserved, readable everywhere
Standard — always unless DOCX is explicitly requested
DOCX
Some ATS parse it better — but formatting is risky
Only when explicitly requested by the company
Online Form
Goes directly into the ATS — often without PDF upload
Still keep CV + cover letter as attachments ready
Creative PDF (graphics, colours)
Looks great — ATS often misreads it
Only for creative industries, in addition to the ATS-friendly CV

What has changed since 2020

2020–2021

LinkedIn becomes a mandatory addition

The LinkedIn link in the CV becomes standard — no longer optional. Recruiters actively search online.

2022–2023

Cover letters get shorter

Many companies explicitly waive them. If you write one, it needs to be better than before — otherwise it does more harm than good.

2024

ATS optimisation becomes a baseline requirement

Anyone submitting a two-column creative CV loses the first round — unseen.

2025–2026

AI-generated texts become recognisable

Recruiters now respond to generic-sounding applications with rejection — using AI correctly becomes decisive.

Decisive

Relevance beats completeness

An application with 3 perfectly chosen references is more effective than a portfolio with 12 documents, 8 of which no one cares about. Recruiters don't have time. Anything that isn't directly relevant to this role dilutes your impression.

The Core Rule

Don't be complete — be complete in what counts. For this role, this company, today.

How we approach it at myjobhub

We decide individually for each application what goes in — and what doesn't. Based on the job posting, the company, and your profile. No standard package. No template that makes everyone the same. With our free ATS check, you can instantly see how your documents match the role — and in our application packages, we optimise everything strategically.

  • Which documents are truly relevant for this role?
  • What needs to be explained — and how?
  • Which format suits the industry and company size?
  • What strengthens your impression — and what weakens it?

We select — you apply

No standard portfolio. Everything tailored to your target role — complete, relevant, compelling.

Choose Your Package → Quick Check: CV vs. Role
OK

Oliver Kellermann

Founder & Application Expert LinkedIn

Oliver develops data-driven application strategies and helps professionals position themselves effectively with the right employers.

Last checked: 28 Feb 2026

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